REGULAR 🅱️

PRIVACY POLICY

This page explains what personal information is collected by the Regular 🅱️ attendance tracker, why it is collected, and how to have it removed.

Regular 🅱️ is a private application used among a small group of friends to track attendance at our regular meet-ups. It is not a commercial service.

What we collect

When you use the app, the following information is stored:

• Your first name — chosen by you when joining the group.
• Photos you upload — taken at the moment of each check-in to verify attendance.
• Date and time of check-in — the exact moment you submitted each attendance.
• Your IP address — recorded with each check-in for fraud detection (e.g. preventing duplicate or suspicious submissions).
• Optional notes — any text you choose to add when checking in.
• A temporary session token — stored in your browser so you stay logged in for up to 12 hours. This expires automatically.

What we do not collect

• No email addresses or phone numbers.
• No passwords (the group uses a shared directory password only).
• No location/GPS coordinates.
• No tracking cookies, analytics, or third-party trackers.
• No advertising identifiers.

Why we collect it

The legal basis for processing this data is consent, given verbally by each member when they joined the group and made their first check-in. This consent remains valid for as long as the member is part of the fencing group. Data is used only for the purpose of running the attendance leaderboard, displaying statistics, and preventing cheating.

Who can see your data

• Other members of the group — your name, points, photos, and check-in history are visible to everyone with access to the app.
• The administrator — has access to all data including IP addresses and submission timestamps.
• Our hosting provider — as a data processor handling server logs. Their privacy policy applies.

Your data is not shared with anyone outside the group, sold, or used for advertising.

How long we keep it

Data is retained for as long as you remain part of the fencing group. Photos and check-in records older than 12 months may be archived or deleted at the administrator's discretion.

Your rights

Under GDPR and similar privacy laws, you have the right to:

• Access — request a copy of all data we have about you.
• Correction — ask for inaccurate data to be fixed.

Security

The app uses HTTPS encryption for all traffic. Access to the app is protected by a shared directory password. Photos and database records are stored on the hosting provider's servers and are not publicly accessible.

However — no online service can guarantee 100% security. By using this app you accept that no system is completely free of risk.

Changes to this policy

If this policy changes, the updated version will be posted here with a new "last updated" date. For substantial changes, members will be notified directly.

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This is an informal application used among friends. It is not operated as a commercial service. If you have any questions or concerns about how your data is handled, speak directly to the administrator.